Aestar is AI for HVAC companies that works like a full-time operations team for a fraction of the cost. It runs as an HVAC answering service AI that answers every call live, 24/7, benchmarks your prices against typical ranges for your trade — and reads your own invoices to find where you're underpriced — drafts a reply to every Google review, and wins back the maintenance customers you served last season. You keep the trucks moving; your AI keeps the office running. Here's exactly how an AI answering service, HVAC pricing benchmarks, and automated review management turn into booked jobs — and how to try it free for 14 days.
In HVAC, a missed call in July is a lost install
HVAC demand comes in brutal spikes. On the first 110° day of the summer, every phone in the valley rings at once — and the typical shop misses an estimated 1 in 5 inbound calls because the office is buried. That homeowner with a dead compressor doesn't leave a voicemail; they call the next company on Google, and a $6,500 system install goes to your competitor.
The quieter leak is pricing. Most HVAC contractors set their tune-up and repair prices years ago and never revisited them. A $89 tune-up when the typical rate for the job is $129, a capacitor swap at $180 that should be $240 — that's margin you're giving away on every truck roll. Aestar closes both leaks with real numbers you can see.
What your AI does for your HVAC company
AI answering service
Your AI answers every call live, 24/7, so nothing hits voicemail and the lead never goes cold on your busiest day. Book a few no-cool emergency calls a month and you've covered the service many times over.
Recovers lost jobsHVAC pricing benchmarks
Ben, your pricing agent, starts from typical price ranges for tune-ups, capacitor and compressor repairs, and full system installs, learns your real prices from a quick chat or an uploaded invoice, and flags where you're leaving money on the table: "Raise AC tune-up $89 → $129" or "Full system install $6,500 → $7,400."
Reads your invoicesReviews & reputation
Homeowners choose HVAC by star rating. Aestar drafts a reply to every Google review — including the calm, professional response to the angry one-star — and asks every customer for a review after every job, so the stars you earn actually show up.
More reviews, fewer firesMaintenance win-back
Your past customers are your easiest revenue. Aestar finds the systems due for a seasonal tune-up or a lapsed maintenance plan and tees up the "time for your check-up" outreach for each one — turning your service history into booked work.
Win-back revenueThe Monday briefing
Ready in your dashboard every Monday morning: three things that happened, two things to do, one number to watch. A 60-second read that tells you exactly where your money is — the memo about your own business you'll actually open.
Every Monday morningSee your own numbers before you decide anything
We build it — free
Before we even talk, we build your real dashboard — your Google rating and the typical price ranges for your trade already loaded, ready to compare against your real numbers. You get a private link to your AI.
Run it free for 14 days
Use it. See the money it finds. Your Monday briefing is ready in your dashboard each week, and at a short onboarding we connect your phone line. No card, no commitment, no risk.
Keep it if it pays
If it finds you more than it costs, you keep it. If not, it just goes dark.
Built in Phoenix. Works anywhere.
Aestar was built for Phoenix-metro home-service pros — HVAC companies in Mesa, Scottsdale, Glendale, Tempe and Chandler, where AC isn't optional — and it serves heating and air conditioning contractors nationwide. The pricing engine starts from typical ranges for your trade and learns your real prices wherever you operate, and the missed-call and review agents work the same on a two-truck shop as they do on a twenty-truck operation.
One price. The whole AI operations team.
Start free for 14 days, then $499/mo, all-in — every agent included, less than a quarter of what a part-time office hire would cost. Anchor it on what one recovered system install is worth.
What a missed after-hours AC call actually costs
It's 9pm on a Friday in July and a homeowner's AC just died. The house is 88° and climbing, the kids can't sleep, and she's working down the Google list until somebody picks up. She's not price-shopping — she's in trouble. If your line goes to voicemail, she doesn't leave a message. She calls the next shop. After-hours AC repair works like that all summer: the first company to answer usually gets the job.
Run the math with your own numbers. Pull last July's phone log and count the calls that came in after close or on a weekend. Across the trades, roughly 1 in 5 inbound calls goes unanswered — yours might be better or worse, but you know what a 110° week does to the office. Now put your average emergency repair ticket next to that count, and remember that some of those no-cool calls turn out to be a compressor that's done — a full system replacement, not a repair. Multiply it out. Whatever that number is, it's what voicemail took off your board last summer.
An HVAC answering service used to mean a call center reading a script and taking a message. Aestar answers your line 24/7, tells the caller up front that it's an AI assistant, gets the address and what's going on, and books a real appointment against your Google Calendar — actual open slots, not a "someone will call you back." The 2am no-cool call is on tomorrow's schedule before you're awake.
Hear it yourself — call the demo line
The demo line is the same AI that would answer your phones. Call (480) 637-5366, tell it your AC quit, and see how it handles the call — the greeting, the questions, the booking. It'll tell you it's an AI the moment it picks up. Two minutes, and you'll know whether it's good enough for your customers.
One honest note: the math above is yours to run, not ours to claim. The free scorecard at /scorecard walks through it with your call volume and your ticket sizes — no card, no sales call.
AI for HVAC companies: common questions
What is AI for HVAC companies?
Does an HVAC answering service handle after-hours and weekend calls?
Yes — that's the point. Aestar answers your line 24/7, tells the caller up front it's an AI assistant, gets the address and the problem, and can book the visit against your Google Calendar's real availability. A Saturday-night no-cool call lands on your schedule instead of another shop's.
How many calls do HVAC companies actually miss in summer?
Across the trades, about 1 in 5 inbound calls goes unanswered, and summer is worse because a heat wave makes everyone call the same week your techs are buried. Your real number is sitting in your phone log. The free scorecard at /scorecard walks through the math with your own call volume and ticket sizes.
Can the AI book AC repair appointments, or just take a message?
It books. Connected to your Google Calendar, it reads real open slots and puts the job where it actually fits — no double-booking, no "we'll call you back." Every booking shows up in your dashboard, and your Monday briefing recaps what came in that week.
How does an AI answering service work for HVAC?
Where do the HVAC pricing benchmarks come from?
How much does AI for HVAC companies cost?
Do I need to change my phone number or install software?
Explore Aestar for your trade
See what your AI finds — free.
Tell us your business and city. We'll build your dashboard and send you a private link, usually the same day.